Thirty-one vendors to twelve

The brief

Office spend had grown quietly for years. Nobody could say how many cleaning, coffee or print contracts we had — or when they renewed.

What I did

• Pulled twelve months of invoices into one spreadsheet and matched each to a contract.
• Grouped overlapping services and asked the best three suppliers in each category to re-quote.
• Negotiated multi-year terms in exchange for volume, with clear service levels.
• Filed every contract in one shared archive, with renewal dates in a team calendar 90 days ahead.

The outcome

Twelve vendors, one archive, 23% lower annual spend — and a red index tab on every binder that needs attention next quarter.