Two floors, one weekend

The brief

The lease was ending, the new space was ready on paper, and the business could not afford a single lost working day. Leadership wanted the move to be invisible.

What I did

• Mapped every person, desk, monitor and filing cabinet to a numbered floor plan six weeks out.
• Ran a three-vendor tender for movers and IT cabling, then negotiated a fixed weekend rate.
• Issued colour-coded labels and packing kits to each team, with a one-page "how to pack your desk" guide.
• Walked the new space with facilities twice to fix power, access and furniture gaps before day one.
• Set up a Monday-morning welcome: coffee, pastries, floor maps and a help desk by the lifts.

The outcome

On Monday at 9am every workstation was live. The only ticket logged all week was a request for more plants — which I took as a compliment.